An Executive Virtual Assistant: What Is It And How Do You Become One

An Executive Virtual Assistant: What Is It And How Do You Become One

If you do a quick Google search, you will notice that plenty of companies and small businesses are on the hunt for an executive virtual assistant a.k.a an ‘Executive VA’.

This is especially so now that an increasing number of them are moving away from traditional office setups and towards remote or virtual offices.

If you are thinking about starting your own business to provide virtual executive assistant services, then you have come to the right place indeed. 

In this article, we take an in-depth look into:

  • The difference between a virtual executive assistant vs personal assistant
  • What exactly an executive virtual assistant does
  • How much an executive virtual assistant makes
  • How to become an Executive VA with little to no experience
  • Some of the best courses available for executive virtual assistants
  • Where you can land your first executive virtual assistant job

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This article may contain some affiliate links. This means that I may earn a small commission when you click on them, at no additional cost to you. I do hope you find the information in this article helpful!

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executive virtual assistant

What Is An Executive Virtual Assistant?

An Executive VA is essentially an independent worker. They provide various administrative services to companies, businesses, and startups.

There are also plenty of individuals who hire executive virtual assistants to manage their personal lives. 

The primary goal of hiring an Executive VA as far as businesses are concerned is to save time and money. 

There is also the element of flexibility. This allows businesses to obtain executive virtual assistant services for specific tasks, without having to take on a permanent employee. 

The key difference between a virtual assistant executive and a personal assistant is that a virtual executive assistant works remotely. Their physical presence is not required and all communications, instructions, and reporting are carried out online. 

In fact, an executive virtual assistant can work from virtually anywhere in the world! 

As such, you could technically be a virtual executive assistant while you are climbing Mount Everest if you wanted to and no one would be the wiser! (Ahem, I might have done this to fund my EBC trip :))

Types of Executive Virtual Assistant Jobs

The range of executive virtual assistant jobs is extremely wide and the possibilities are endless. That being said, some common types of Executive VA tasks include:

1.Administrative Tasks

This is probably the most common type of Executive VA job and the one that is most in-demand.

It can range from carrying out administrative tasks for the entire business or specifically being an executive virtual assistant to the CEO of a company.

Administrative tasks that are carried out by a virtual executive assistant can revolve around:

  • Answering phone calls
  • Managing calendars and scheduling  appointments
  • Making arrangements for catering services 
  • Booking travel arrangements
  • Typing out memos or letters

Essentially these are tasks that involve the day-to-day running of most businesses and are traditionally carried out by office managers or administrators. 

2.Accounting and/or Bookkeeping Tasks

This is perfect for all you Executive VAs who love numbers! 

If you have experience in this field, you can provide Executive VA accounting services. You can even niche down further and help small businesses or personal bloggers with their taxes. 

Alternatively, you can also provide executive virtual assistant bookkeeping services. This requires less technical qualifications and you can easily set up your virtual bookkeeping business.

Check out this detailed guide on virtual bookkeeper does and how to become a Virtual Bookkeeper!

3.Social Media Management

This is probably the most vital marketing tool of any business these days, no matter how small they may be. 

However, social media can get pretty tedious for business owners to manage, on top of their already expanding to-do lists. 

As an Executive VA providing social media management services, you can help businesses with scheduling and posting their content across the various social media platforms such as  Pinterest, Instagram, or Facebook.

If you spend plenty of time on social media, this is the best way to monetize it. Find out how to become a social media manager here!

4.Content Creation

If you are a writer or graphic designer then this would be the perfect Executive VA service for you to provide. 

Many businesses, whether they are exclusively online or also have a physical presence, require content to be posted to their websites, blogs, or social media platforms. 

In providing content creation services as part of your Executive VA portfolio, you will be able to reach a wide range of clients. 

If you are looking to add “freelance writer” to your list of executive virtual assistant services, then this article takes you through everything you need to do to become a freelance writer with no experience. 

Please include how to become a freelance writer article internal link here

5.Personal Tasks

These kinds of Executive VA services are usually catered to individuals who have too much on their plate and require a remote executive assistant to help them manage their life. 

Executive VAs who provide this specific service can expect to:

  • Manage personal to-dos and diaries
  • Be a personal shopper for online purchases
  • Schedule meetings and arrange personal appointments
  • Manage finances
  • Prepare taxes for submission and payments

As you can see, this is essentially being a remote personal assistant!

How Much Do Executive Virtual Assistants Make?

There is a common misconception that virtual jobs do not pay much.

However, according to ZipRecruiter, an Executive VA can expect to earn an average of $44,725 a year.

That comes up to roughly $3727 a month. 

Now that is a substantial monthly income indeed. 

Of course, as you become more experienced, you can revise your rates and charge clients more. As such, the earning potential for an Executive VA is extremely high. 

What Skills Do You Need To Be An Executive Virtual Assistant?

For the most part, there are no formal prerequisites to be an Executive VA. 

This means you do not need to be specially qualified or have any particular certificates to begin your executive virtual assistant career.

That being said, it will also depend on the type of services that you provide and what your virtual executive assistant objectives are. 

If you are providing accounting services, then it would be best if you had the necessary formal qualifications. This will add credibility to your work and will allow you to charge a higher rate for your virtual accounting services.

However, if you are providing general administrative tasks, then experience and efficiency take priority over formal qualifications. 

Other general skills that will be useful to have as an Executive VA include:

  • Being organised and on top of your Executive VA tasks
  • Paying close attention to detail, especially if you provide proofreading, accounting or bookkeeping services
  • The ability to use Google documents and the range of Google services so that you can easily collaborate on tasks and reports with your clients
  • Being analytical in nature, especially if you are a virtual marketing assistant and your tasks include doing market research or analysing market trends.

How To Become An Executive Virtual Assistant With No Experience

If you are just starting out on your career as an Executive VA and have no experience in the field, fret not. 

This detailed guide will tell you everything you need to know to set up your executive virtual assistant business!

Essentially, the following are the basic things you need to do to get started:

  1. Decide on the scope of your Executive VA services

This is important because you don’t want to provide a whole ton of services that you may not be able to manage. 

Being sure about the scope of your services will also be beneficial to clients as they will know exactly what you do and don’t do

This will add clarity when you are engaged for your Executive VA services. 

  1. Set out the rate of your services

Decide from the outset how you plan to structure payments for your Executive VA services. 

Some things to take into consideration are:

  • Do you want to charge for your services on an hourly basis or a fixed rate per task?
  • Do you want to create a monthly package so that you can attract clients on a retainer? 

Do remember that as an Executive VA with no experience, you may have

to charge clients a slightly lower than average rate. 

This works effectively to attract your first few Executive VA clients.

However, once you gain enough experience, you can increase your rate to match up to your level of experience. 

For example, if you plan to charge hourly for your Executive VA services, you can start off at $15 per hour and slowly increase your rate after a few months of experience.

  1. Create a website

You may be wondering why you need a website.

The answer is simple! To market you and promote your services of course!

A professional-looking website will add credibility to your Executive VA services. 

You can even jazz it up a little bit by adding a virtual executive assistant blog as an extension to your website.

This will show potential clients the range of your experience and that you know exactly what you are doing!

If setting up a website from scratch sounds a little intimidating, I’ve got you covered.

This step-by-step guide will have your virtual executive assistant website ready in no time, even if you have zero experience in technology, HTML, or web design!

  1. Promote your virtual executive assistant services

Once your website is ready and you have your virtual executive assistant business structure up and running, it is time to shout it out from the rooftops!

Make sure that you update your social media profiles to reflect your new career (or your side-hustle if that’s the case!). 

You can also reach out personally to businesses, startups, or personal bloggers and tell them about your services. 

This adds a personal touch and you can tailor-make your communication to suit what you think their needs might be, based on their business presence online. 

Best Courses and Training To Becoming an Executive Virtual Assistant

While you do not require any formal training as such to be an Executive VA, if you are looking to upskill, there are plenty of Executive VA courses that are available online.

Some are available for free on Youtube and many virtual executive assistant blogs provide free PDF guides as to how to become an executive virtual assistant. 

You can also check out this great list of paid executive virtual assistant courses if you feel like you are ready to invest in yourself and smash your virtual executive assistant goals. 

This list includes one of the best executive virtual assistant courses that are available online – Kayla Sloans 10K VA course

executive virtual assistant 10k VA

In her course, Kayla teaches you exactly how to become a Executive VA.

From landing your first client to getting referrals, as well as how to get recurring Executive VA jobs, she is there to guide you every step of the way.

She also teaches you how to upskill yourself to a stage where you are capable of making $10,000.00 a month as an executive virtual assistant. 

While these courses may seem a little expensive, do remember that it is an investment in your virtual executive assistant career and that you are likely to make it back before you can blink three times!

There are also many courses on Udemy that you can start with, especially if you have no experience.

One of the great things about Udemy is the range of Executive VA courses available. Some are general in nature, while others are specific to managing calendars or social media marketing. 

Some of the Executive VA courses on Udemy that stand out are:

1.New Virtual Assistant Business – Your Blueprint to Launch by Erin Booth

executive virtual assistant course

2.How To Become A Virtual Assistant – The Essentials by Jen Taylor

executive virtual assistant course

3.Instagram Marketing for Virtual Assistants by Scott Patton, Le-an Lai Lacaba, and Scott Alex 

executive virtual assistant course

 

4.Executive Assistants – Managing Client’s Calendar (Beginners) by Erin Booth

executive virtual assistant course

Where To Find Executive Virtual Assistant Jobs

Once you are ready and confident to commence your Executive VA career, it is time to look for work. 

One of the great places to source out for Executive VA jobs are on freelance job boards. These are also sometimes referred to as freelance marketplaces. 

These marketplaces match Executive VAs with those who need such services. 

Some of the best freelance marketplaces are:

You can also check out job postings on some social media platforms such as:

Facebook

Facebook has many groups where Executive VA jobs are posted. 

These groups are also where those in the field share their experiences, as well as their tips and tricks for running an Executive VA business. 

LinkedIn

A quick search on the jobs section of this platform will show you the variety of Executive VA jobs that are available. 

It is also important to keep your LinkedIn profile up to date to promote your Executive VA services.

As a bonus, you can also get your clients to review your services or add a testimonial. You can use this to enhance your credibility and promote your Executive VA services. 

Virtual Executive Assistant Agencies

With the demand for Executive VAs at an all-time high, there have been many instances where virtual executive assistant bios are submitted to an agency. 

If you do choose to go down this route, your virtual executive assistant profile will be used by the agency to promote your services.

Essentially, you will be on their panel of Executive VAs to choose from when they are matching services with those who required them. 

You can check out this great evaluation of some of the best Executive VA agencies to learn more about how they work. 

Conclusion 

There you have it! Your ultimate guide on how to start your Executive VA business! 

As you can probably tell by now, the world is your oyster when it comes to being an executive virtual assistant. 

There are also multiple resources available to you online if ever you get lost or demotivated as to how to go about starting or enhancing your Executive VA career. 

The best thing about being an Executive VA is the independence and flexibility that comes with running your own business. 

While other stresses may come your way, you are ultimately in control of your time and how much you make.

So what are you waiting for? Take that first step towards carving out the path to your Executive VA career today!

Related Posts on Virtual Assistant Jobs:

An Executive Virtual Assistant: What Is It And How Do You Become One

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